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Jazz Models

Jazz Models¶

Jazz applications are designed from jazz models that share a common base and can be used as building blocks in the application.

The objective of the Jazz Applications family is to:

• make it easy to use applications that save information that is important to the user.
• gain access to your information from your Windows Phone, tablet or PC.
• share your information with others as you want, be it email, SMS, chat, etc.
  

Jazz Model examples¶

A number of examples include:

• Jazz Tasks Application
• Jazz Timesheet Application
  

Jazz Tasks Application¶

Models used for the Jazz Tasks application include:

• Tasks
• Projects
• To Dos
• Tags
  

You can define each of these as standalone data elements or use them together to form a powerful tracking tool.

• Define Projects as the major things that you do. e.g. Work, Home
• What are the tasks that need to be performed for each project. Add these tasks to each project.
• If you do sweat the 'small stuff', then add to do items to a task to remind you of the 'million' things that need to be done.
• Finally if that is not enough, tag tasks. e.g. Home projects may have tasks, which are tagged 'pink' and 'blue' for her and him.
  

Projects

Projects are simple definitions of what it is that you have to do. They have a start and completed date. Some projects never end.

Tasks

Tasks are a bit more complicated - they contain a list of fields that you can fill in

• what is the task?
• who is the task assigned to? what is their email, phone number?
• when is the task due?
• when did the task start? complete?
• project that the task belongs to
• list of to do items
• tag?
• priority and importance?
• add a photo
• add a voice memo
• record your location
• additional notes
  

To Dos

To Dos are 'gotta get this done' list.

• What is it?
• Have I started?
• Is it done?
  

Tags

Tags are simple names that you can assign to tasks.

Jazz Timesheets Application¶

Models for the Jazz Timesheets application include:

• Timesheets
• Time-slips
• Travels
• Projects
• Departments
• Contacts
  

You can define each of these as standalone data elements or use them together to form a powerful tracking tool.

• Define the Department that you do work for.
• You can set a default department for your timesheet in Settings.
• Define Projects as the major things that you work on. e.g. Work, Home
• Timesheets and time-slips are filled in at the end of the week. Add a timesheet for each contact in a department.
• Add a time-slip for every project that you worked on entering the hours worked for the project.
  

Timesheets

Timesheets are a bit more complicated - they contain a list of fields that you can fill in

• who is the timesheet assigned to?
• what department is the timesheet for (useful for managers to track time worked)?
• when is the timesheet for?
• What is the status of the timesheet? (Started, Submitted, Approved, Locked)
• Total hours worked
• Total cost of the timesheet (time-slips and travel)
• additional notes
• List of time-slips for the timesheet
• List of travel records for the timesheet
  

Time-slips

Time-slips represent the hours worked on a project.

• What project?
• What is the status of the time-slip?
• Type of time-slip? (Straight time, Overtime, time-off in lieu)
• Hours and minutes per day of week
  

Travel

Travel slips represent the distance traveled and parking costs for the timesheet. Add as many as you want to the timesheet.

• Name for travel
• Project that travel costs are assigned to
• Date of Travel
• Distance (km or mi) traveled
• Cost / km (or mi) traveled
• Parking costs
• Total cost of travel
• Location traveled from
• Location traveled to
• People included in the meeting
  
  Departments
  

Departments represent the organizational unit that you work for.

• Name of the department
• Department status (active, inactive)
• Notes
• List of time-slips for the department
• List of travel records for the department
  

Projects

Projects are simple definitions of what it is that you have to do. They have a start and completed date. Some projects never end.

• Note: this Project model is the same one that is used in the Jazz Tasks application.
  

• Name of the project
• Due date of the project
• Project Status (not started, active, completed)
• Notes
• List of time-slips for the project
• List of travel records for the project
  

Contacts

Contacts are simple definitions of the people that perform the work.

• Name of the person
• Status of the record (active, inactive)
  
  Dates
  

Since timesheets are associated with weeks, it is useful to view the list of dates (typically the week ending on a Friday) that timesheets are associated with. e.g. show me all the timesheets for Friday, July 18th, 2014. Reports

Report by date: Review all time-slips or travel slips by the date of the timesheet. Report by project: Review all time-slips or travel slips submitted for a specific project for a selected date range. Report by contact: Review all time-slips submitted by a specific contact for a selected date range. Report by department: Review all time-slips submitted for a specific department for a selected date range. Report summary shows the all time-slips and travel submitted for a selected date range.

Tracking Costs

Jazz Timesheets has a rather innovative cost model. You decide how you track costs for your customers. Use Settings to define your cost model, whether it be costing by department, project, contact or fixed price contracts. Just define your rate per hour. Invoices

Invoices are created from the Reports. Create a report, generate the invoice - it is that easy.

Jazz Notes Application¶

Data collected for Jazz Notes include:

• Notes
• Tags
  

You can define each of these as standalone data elements or use them together to form a powerful tracking tool.

• Define the tags that you want to use.
• Add Notes - just start typing.
• If you want to add details to notes, use the 'details' tabs on the note.
  

Notes

Notes contain a list of fields that you can fill in:

• the body of the note
• what is the name of the note?
• what is the status of the note? (Not started, Active, Completed)
• add tags to the note
• add personal comments to the note
  

Jazz Expenses Application¶

Data collected for Jazz Expenses include:

• Expenses
• Incomes
• Transfers
• Categories
• Accounts
  

Categories and Accounts form the basis of the the expense model. Expenses, Income and Transfers build on accounts and categories.

Categories

Categories are a tagging capabilities.

Accounts

Accounts are banking concept. e.g. tracking money in your bank account, tracking money on your credit card, tracking the cash spent in your wallet.

Expenses

Expenses are the money spent from an account.

Income

Income is the money that you earn.

Transfers

Transfers are the money transferred between accounts, e.g. this happens when you pay a credit card bill.